Name and contact information of the person who signs responsible for the data processing (controller) and of the society’s data protection officer

This data protection information shall apply to the processing of data on our Institute’s website https://arkol.de/ by the controller, the:

You can reach the Data Protection Officer of the Fraunhofer Institute at the above address c/o Data Protection Officer or at datenschutz(at)zv.fraunhofer.de

Please do not hesitate to contact the Data Protection Officer directly at any time in case of any questions concerning your data protection rights and/or your rights as data subject.

Processing of Personal Data and Purposes of Data Processing

a) During your Website Visit

Every time you visit our web pages, our website servers save your device’s accessing our website in a protocol file. This storage is temporary; our website server saves the following access data until their automated deletion:

• The IP address of the requesting device
• Access date and time
• Name and URL of the accessed data
• The data volume transmitted
• The message whether the access was successful
• The browser and operating system used
• The name of the Internet Provider (ISP)
• The referring website (referrer URL)

These data are processed for the following purposes:

1. To enable the use of the website (connection setup)
2. Administration of the network infrastructure
3. Appropriate technical and organisational measures to ensure IT systems and data security taking into account the state of the art technology
4. Fault Analysis and Threat Mitigation
5. To offer user-friendly service
6. To optimize the Internet offering

Legal foundations for the above processing purposes:

• Processing in response to a website visit pursuant to numbers 1-2:
  The first sentence of Article 6(1), point (b) (requirement for compliance with provisions of the website user contract),
• Processing pursuant to numbers 3-4:
  The first sentence of Article 6(1), point (c) GDPR (legal obligation to implement technical and organisational measures to ensure secure data processing pursuant to Article 32 GDPR) and
  The first sentence of Article 6(1), point (f) GDPR (legitimate interests in data processing for the network and information security) as well as
• Data processing pursuant to numbers 5-6:
  The first sentence of Article 6(1), lit. f GDPR (legitimate interests). Our legitimate interests in the processing of data are based on our desire to offer user-friendly optimised web pages. Our legitimate interests may also include the distribution of direct advertising.

After the set period of 30 days, our web server automatically deletes the above-mentioned data. To the extent that data are processed longer for purposes pursuant to numbers 2–6, we will anonymise or delete the data as soon as their storage no longer serves the respective purpose.

Furthermore, we insert Cookies once you visit our website and we use analytical services as well. For more information on the use of Cookies and analytical services, please see Sections 4 and 5 of this Data Protection Statement .

b) Use of Contact Forms

We offer our website’s visitors the opportunity to contact us via a form on our website. To enable you to communicate with us via this form, we request the following data:

• Full name
• E-Mail address
• Subject

We need these data to find out who contacted us and to process the user request.

You may volunteer to provide us with additional information about you (in your message).

We use your data to send you answers to your questions and information by mail if you explicity request it.

We process the data in response to your enquiry. Our purpose is to answer your inquiry for the purposes of our legitimate interests pursuant to the first sentence of Article 6(1), point (f) GDPR.

Once we have satisfied the enquiry via contact form, we will delete the personal data collected.

c) Use of the "Log in" function on the website

To use the "Log in" function you need a user account created by us. The user account is created to identify you as a participant of the project and to secure the provided content from third party access. We generate your user name and password for you. You receive the account data via mail. Your first and last name, taken from the project contract, are deposited on your user account. You can use the user account to access a database. This database contains presentations, reports and results of the project "ARKOL".

Legal foundations for the above processing purposes:

• The first sentence of Article 6(1), point (b) on the requirement for compliance with provisions of the website user contract,
• the first sentence of Article 6(1), point (c) GDPR on the legal obligation to implement technical and organisational measures to ensure secure data processing pursuant to Article 32 GDPR and
• the first sentence of Article 6(1), lit. f GDPR on our legitimate interests in the processing of data for network and information security.

Your personal data is saved until the website is taken offline and will then be deleted.

Transfer of Personal Data to Third Parties

With exception of the above-mentioned cases of data processing by service providers on our behalf (Use of Contact Forms,Use of the "Log in" function on the website) we give your personal data only to third parties (i.e. to natural and legal persons other than you, the data subject), the controller or the service provider or its vicarious agents if:

• You consented explicitly to the data transfer to a third party pursuant to the first sentence of Article 6(1), point (a) GDPR
• We are legally obligated to surrender the data to financial or judicial authorities pursuant to the first sentence of Article 6(1), point (c) GDPR
• Transferring your data to third parties is required to establish, exercise or defend legal claims, and there is no reason to assume that you as data subject could have an overriding interest worth protecting in the non-transfer of your personal data pursuant to Article 6(1) S. 1, point (f) GDPR. Such a data transfer to government and/or law enforcement authorities may occur in cases of attacks on our IT systems.

Third parties may use the transferred data only for the above-mentioned purposes.

Our websites are hosted by the Fraunhofer-Gesellschaft zur Förderung der angewandten Forschung e.V., Hansastrasse 27c, 80686, Munich, Germany on servers located in Germany exclusively.

The transfer of personal data to countries outside the EU or an international organisation is excluded.

Cookies

We use server-side cookies. Cookies are small files which are automatically created by your browser and stored in your device (PC, laptop, tablet, smartphone or similar device) once you visit our website. Cookies do not harm your computer, and they do not contain viruses, Trojans or other malware.

Cookies contain information pertaining to the specific device, which accessed our website. However, this does not provide us with direct knowledge of your identity.

One reason for us to use cookies is to make the use of our website more convenient for you. At the latest, session cookies are deleted when you close your browser.

We also use cookies to gather data for our website statistics. This helps us evaluate and optimise our web offering (see Section 5). These cookies allow us to recognise repeat visits from your device. They will be deleted automatically after a specific time.

The data obtained with the help of cookies help us pursue our legitimate interests as website owners and serve the legitimate interests of third parties pursuant to the first sentence of Article 6(1), point (f) GDPR.

Most browsers accept cookies automatically. However, you are able to configure your browser in such a way that the application does not store cookies on your computer or always shows an alert before storing new cookies. However, the complete deactivation of cookies may prevent you from using all of the functions on our website.

Web analysis/Tracking

Matomo

On our website, we use the Matomo open source service by InnoCraft Ltd in New Zealand to analyse the activities of our website users and to optimise our website and its content based on this analysis. During this process, we do not receive any information that identifies our users.

Matomo uses cookies that enable the service to analyse the activities of our website users. The cookie contains information, including personal information, on your visitor behaviour on our website. Under a pseudonym, Matomo creates your user profile for analytical purposes. Since we host Matomo on our own server, the analysis does not require the processing of data by third parties.

Without your specific permission, we do not use the data collected to identify you personally and will not match the data with personal data under a pseudonym associated with you.

To the extent that we collect IP addresses, these addresses are stripped of their last control number block upon collection to anonymise the IP addresses instantly. We delete further personal data stored in the cookie at the end of each session.

We process statistical data based on our legitimate interest pursuant to Article 6(1), point (f) GDPR in the optimisation of our online offering and our web presence.

Currently, Matomo Web Services analyse your website visit. Click here to prevent the Matomo Web Services from analysing your visit of our website:

YouTube

With consent pursuant to the first sentence of Article 6(1), point (f) GDPR, we use components (videos) of YouTube, LLC, 901 Cherry Avenue, 94066 San Bruno, CA (USA) (hereinafter referred to as ‘YouTube’), a company of Google Inc., Amphitheatre Parkway, 94043 Mountain View (USA), (hereinafter referred to as ‘Google’).

We use the ‘extended data protection mode’ option provided by YouTube.

When you access one of our websites with an embedded video, our website does not connect you to the YouTube server. Instead, a preview is first shown, which we call up from our webserver.

In front of the video preview, a notice is shown saying if you click the link, then data will be sent to YouTube and associated services and that the Privacy Policy of YouTube applies.

If you click on the hint or video preview, the content will be transmitted to your browser and displayed immediately.

According to the information provided by YouTube, in the ‘extended data protection mode’, your data will be transferred to the US YouTube servers only while you watch the video. The transferred data include the Internet page you just viewed and device-specific data including your IP address. By clicking ‘run’ on the video you agree to this transfer.

Should you be logged into your YouTube account at the same time, YouTube will associate these collected data with your member account. You may prevent this by logging out of your YouTube account prior to visiting our website.

Google complies with the data protection regulation of the US Privacy Shield and is registered with the US Privacy Shield Program of the US Department of Commerce.

You may find further information on data protection in context with YouTube in Google’s Data Protection Regulations.

Your Rights as Data Subject

You have the following rights:

• Pursuant to Article 7(3) GDPR, you have the right to withdraw at any time any consent you may have given to us before. Consequently, we may no longer continue the respective activity.
• Pursuant to Article 15 GDPR, you have the right to obtain information on your personal data which we have processed. In particular, you have the right to information on the following:
  • Purposes of the data processing
  • The categories of personal data,
  • The categories of recipients to which we disclosed or will disclose your data,
  • The planned storage periods of data,
  • The existence of the right to correction, deletion, restriction of processing and objection,
  • The right to appeal,
  • The right to know the origin of your data in the event that we did not collect these data,
  • The right to meaningful and detailed information on the existence of automated decision-making including profiling and, if applicable, relevant information on the details thereof;
• Pursuant to Article 16 GDPR, you have the right to obtain without undue delay the rectification of inaccurate personal data and/or the completion of incomplete personal data in storage at the Fraunhofer-Gesellschaft,
• Pursuant to Article 17 GDPR, you have the right to the erasure of your personal data unless the erasure interferes with the execution of the right to the free expression of opinions and to information, with the compliance with legal obligations, is necessary in the public interest or for establishing, exercising or defending legal claims,
• Pursuant to Article 18 GDPR, you have the right to restriction of processing of your personal data if you contest or challenge the accuracy of these data, the processing of the data is unlawful but you oppose the erasure of these data and we no longer need the data while you still need the data to establish, exercise or defend legal claims or you have raised an objection against the data processing pursuant to Article 21 GDPR,
• Pursuant to Article 20 GDPR, you have the right to receive the personal data concerning you in a structured, commonly used and machine-readable format or to demand the transmit to another controller and
• Pursuant to Article 77 GDPR, you have the right to lodge a complaint with a supervisory authority. As a rule, you may find such authority at your habitual residence, your workplace or our company domicile.

Information on your right to object pursuant to Article 21 GDPR

You have the right to object at any time, on grounds relating to your particular situation, to the processing of your personal data pursuant to Article 6(1), point (f) GDPR (data processing for the purposes of the legitimate interests) and Article 6,(1), point (e) GDPR (data processing for the performance of a task carried out in the public interest). This shall also apply to profiling as prescribed by Article 4 No. 4 GDPR, which is based on this provision.

Once you file an objection, we will no longer process your personal data unless we can demonstrate compelling legitimate grounds for processing which override your interests, rights and freedoms, or unless the processing serves the establishment, exercise or defence of legal claims.

To the extent that your objection addresses the processing of data for direct advertising, we will stop the processing immediately. In this case, citing a special situation is not required. This shall also apply to profiling in as far as it relates to such direct advertising.

If you would like to assert your right to object, an email to datenschutz(at)zv.fraunhofer.de will suffice.

Data Security

We transmit all your personal data using the widely used and secure TLS (Transport Layer Security) encryption standard. The TLS protocol is a proven and secure standard that is also used in online banking transactions. You will recognise a secure TLS connection by the “s” following the http (https://...) in your browser URL or by the lock symbol in the lower section of your browser.

Moreover, we use suitable technical and organisational safety procedures to protect your data against accidental or wilful manipulation, partial or complete loss, destruction or against the unauthorised access by third parties. We constantly improve these security measures as the technology advances.

Timeliness of the Data and Amendments to this Data Protection Information

This data protection information as amended on 3 January 2019 is currently applicable.

Due to improvements of our website and website offers or by virtue of amended statutory or administrative standards, it may become necessary to amend this data protection information. You may find the latest data protection information by clicking the link on this website:

https://arkol.de/en/legal/dataprotectionpolicy

You may read or print this updated and amended version at any time.

Severability

Should individual provisions of this data protection declaration be or become invalid either in part or in their entirety or prove infeasible at any time, this shall not affect the remaining provisions. This shall apply accordingly to gaps in this declaration.